“The Marketplace at the Parade” Vendor Rules and Regulations
Saturday, November 7, 2026
9:30 AM to 3:00 PM
Martin Luther King, Jr. Park, behind the Train Depot in Morehead City
These rules apply to every vendor, business, non-profit organization and representative participating in “The Marketplace at the Parade". They are intended to provide a safe, orderly, family-friendly event for vendors and visitors. By participating, each vendor agrees to follow these rules and the directions of event staff.
1 Event Information
The market will begin at 9:30 AM and close at 3:00 PM.
The event will take place outdoors at Martin Luther King, Jr. Park, behind the Train Depot (10th & Arendell Streets) in Morehead City.
The market may be delayed, shortened, relocated or cancelled when weather, safety conditions, venue requirements, or other circumstances make a change necessary.
2 Applications and Vendor Approval
Every Vendor must submit a completed application by November 1 at 11:59 PM, and receive approval before participating.
Eligible participants may include artists and crafters, merchandise and retail vendors, local businesses, local businesses, non-profit and community organizations, informational exhibitors, and approved prepackaged food vendors.
Acceptance is based on available space, event safety, the information provided on the application, and the goal of offering a balanced variety of vendors.
Only the products, services, or information described on the approved application may be displayed or sold unless a change is approved in advance.
Submitting an application does not guarantee acceptance of a particular booth location,
3 Vendor Fee and Donations
There is no vendor fee for participating in the market.
Donations are appreciated and will support the Crystal Coast Veterans Day Parade.
4 Products and Displays
Products and displays must be legal, accurately represented, appropriate for a family event, and contained within the assigned vendor space.
Prices for items offered for sale should be clearly displayed.
Counterfeit, stolen, unsafe or recalled products are prohibited.
Displays, signs, merchandise and demonstrations may not block walkways, neighboring booths, emergency access, or public facilities.
Vendors are responsible for the quality of the products and services they provide.
5 Prepackaged Food
Only approved prepackaged food prepared off site may be offered or sold.
No cooking, grilling, frying, heating, warming or open flames are permitted at the market.
Food must be packaged, labeled, stored, transported, and handled in accordance with all applicable requirements.
Vendors must maintain safe food temperatures when required and must provide any required permits, inspection records, or licenses upon request.
Food sampling is permitted only when it complies with applicable requirements and has been approved by event staff in advance.
6 Licenses, Permits and Taxes
Each vendor is responsible for determining and meeting all applicable federal, state, county, and municipal requirements for the products or services offered.
Vendors must obtain and maintain any required business registrations, sales tax registrations, licenses, permits, inspections, and certificates.
Required permits and certificates must be available at the booth and displayed when the issuing authority requires display.
The market and the Crystal Coast Veterans Day Parade do not provide legal, tax, licensing or permitting advice to vendors.
7 Booth Space and Equipment
Event staff will assign vendor spaces. Vendors may not move or exchange spaces without approval.
Vendors must supply their own chairs, tables, tents, canopies, displays, and other equipment.
Electricity will not be available. Generators may not be used unless event staff provide written approval before the event.
Tents and canopies must be securely anchored with appropriate weights on every leg. Stakes may not be driven into park grounds unless specifically permitted.
All equipment and merchandise must remain safely inside the assigned space and must not create a trip hazard.
8 Setup Parking and Market Hours
Approved vendors will receive arrival, unloading, parking, and setup instructions before the event.
Vendors must unload promptly, move vehicles to the designated parking area, and keep fire routes and travel lanes clear.
Booths must be ready before the market opens at 9:30 AM. Vendors must remain open until 3:00 PM unless event staff approve an early departure.
Vehicles may not enter the vendor area during public market hours except when directed by event staff or emergency personnel.
Vendors are responsible for safely setting up and removing their own equipment and property.
9 Safety and Conduct
Vendors must treat shoppers, volunteers, neighboring vendors, and event staff respectfully and professionally.
Threatening, abusive, discriminatory, harassing, disruptive, or unsafe conduct is prohibited.
Smoking and vaping are not permitted within vendor booths or the active market area.
Alcohol and illegal drugs are prohibited in vendor spaces.
Children accompanying a vendor must remain supervised at all times.
Vendors must follow applicable park rules concerning animals. Service animals are permitted as required by law.
Vendors must immediately report injuries, hazards, lost children, or emergencies to event staff or emergency personnel.
10 Weather and Emergency Conditions
Vendors should be prepared for outdoor conditions, including sun, wind, cool temperatures and light rain.
Event staff may require tents, canopies, signs, merchandise or equipment to be removed when conditions become unsafe.
The Parade Committee or public safety officials may delay, shorten, evacuate, or cancel the market when necessary to protect participants and the public.
11 Cleanup and Trash
Each vendor must keep the booth and surrounding area clean throughout the event.
Vendors must remove all merchandise, equipment, boxes, packing materials, food waste, and trash at the end of the event.
Vendor trash may not be left on the park grounds or placed in public receptacles in quantities that overwhelm them.
The assigned space must be left in the same condition in which it was received.
12 Responsibility, Insurance and Enforcement
Vendors are responsible for their own property, equipment, employees, representatives, products, sales, and activities.
Vendors are encouraged to carry insurance appropriate to their operations and products.
The market does not guarantee sales, attendance, weather conditions, or protection from loss, theft or damage.
The Market Coordinator and authorized Parade Committee representatives may interpret and enforce these rules, address safety concerns, and require immediate corrective action.
A vendor who violates these rules, provides inaccurate application information, creates a safety risk, or refuses event staff directions may be required to stop an activity or leave the event.
Any exception to these rules must be approved by the Market Coordinator or an authorized Parade Committee representative.
13 Electronic Signature
I consent to the use of my electronic signature as equally binding as my physical signature on paper. By indicating on my application that I have read and accept these rules, I have applied my electronic signature and agree to be bound by these Rules and Regulations.
I acknowledge that I have received and read “The Marketplace at the Parade” Vendor Rules and Regulations. I understand that participation requires compliance with these rules and regulations and with reasonable instructions provided by event staff for safety and event operations.
14 Contact Information
Market Contact: McCauley Lupton
Phone: 252-327-7117
Additional Contact: Kathy Glover
Phone: 813-376-8966
email: ccveteransdayparade@gmail.com